There are numerous benefits of using a smaller firm when sourcing your meeting and conference planning. One area deserving of more in-depth discussion is creative negotiations. Smaller firms can be more creative and nimbler which can result in unanticipated positive outcomes that extend far beyond...
When planning an international meeting or conference, attention to detail is critical to success. While many aspects of the domestic planning process are applicable regardless of location, taking your group outside the United States requires additional knowledge and access to resources. Budgeting We all want our conferences...
Surprise, Mexico is safer many major U.S. cities such as Atlanta, Washington D.C., Chicago, Philadelphia, Dallas, Boston, Miami, Baltimore, and Saint Louis. The news tells us that from coast to coast, no location is safe. Flip to a website, news channel or podcast, you will hear...
When it comes to organizing successful corporate events, outsourcing your meeting planning needs can be a game-changer. It allows you to focus on your core business while leaving the intricate details of event management to the experts. In this article, we will highlight 10 essential...
COVID-19 was a catalyst for a huge increase in virtual events. Companies had to adjust their thinking and realize that an engaged audience didn’t necessarily have to be in person. Technology integrating streaming, on demand-video, chat, quizzes and polls, and even social media, became more...
When you think of corporate meeting planning, large global events, trade shows, and conferences often come to mind. Of course these events are important and have large budgets, and thus need careful planning, but what about small company meetings? Have you considered that they may...
Choosing the right venue for a global meeting or conference is essential for a successful corporate event. While that may seem obvious, in practice it’s a bit more difficult to achieve. There are many things to take into account to make every company event successful,...
We know the challenges associated with planning company budgets for the next fiscal year, especially when you’re tasked with putting together the events and incentive programs budget. It can seem to be daunting. You might be asking yourself “What steps should I take to ensure...
You’ve been tasked to plan a company event. You’ve sat down with the planning team, mapped out your goals and objectives, have a budget in hand, and are ready to move forward. But what happens next? Choosing a location for the event is often the next...
Simply put, RFP means “request for proposal.” It’s a document typically submitted by a buyer or event planner to help ensure transparency and accountability for project goals and vendor choices. In an RFP, the needs of the client are outlined robustly, including information like the required...
Hotel and event contract cancellation can lead to hefty consequences. While the contractual and monetary aspects are important, considerations should be made for brand presentation as well. During the planning process, a “drop dead date” should be identified; if there is any uncertainty, this is the...
Hotel Attrition - BEFORE contract is signed The best way to address attrition problems is to do it before a contract is signed. When negotiating a contract, here are some approaches you may want to consider. Ask for no attrition clause at all. Hotels are more amenable...
Do I shake hands, hug, or bow? When planning an international meeting or conference, attention to detail is critical to success. While many aspects of the domestic planning process are applicable regardless of location, taking your group outside the United States requires additional knowledge and access...
After over a year of being shut in, people are ready to get back out! It is time to get back on the road, but many locations are fully booked. For example, a recent search of availability at a southeastern resort revealed no availabilities for...
The Situation: Destinations and hotels are starting to look the same. With every new idea, CVBs and hotels will pick up on the new concept and implement it as quickly as possible to remain current and reduce any advantage competitors may have. In the 90s, Starwood...
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